Legal Receptionist Fully

Adams & Martin Group is working with a boutique family law and civil litigation firm to identify an experienced Legal Receptionist to join their team. This fully remote direct hire opportunity is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced legal environment, enjoys client interaction, and can effectively manage high call volume while supporting attorneys and legal staff.

Responsibilities

Reception & Client Communication

* Answer high-volume inbound phone calls across multiple lines and route calls appropriately
* Take detailed notes and messages while ensuring accurate communication with attorneys and staff
* Professionally communicate with prospective and existing clients regarding their legal matters
* Conduct initial client screening and gather relevant information
* Serve as the primary point of contact for callers and provide exceptional client service
* Make outbound calls on behalf of attorneys as needed

Calendar & Administrative Support

* Schedule consultations, appointments, and meetings while maintaining multiple calendars
* Enter and track important court dates, deadlines, appointments, and client communications
* Provide timely reminders to attorneys and staff regarding upcoming deadlines and events
* Maintain accurate contact records and client information databases
* Assist with general administrative and office support functions

Legal Documentation & Case Support

* Assist with document preparation, correspondence, and client communications
* Scan, organize, label, and file legal and administrative documents
* Preserve and maintain updated case records and filing systems
* Assist with legal filings and e-filings as needed
* Summarize documents and draft basic correspondence for attorney review
* Conduct documentary and statistical research when requested

Records Management & Data Entry

* Maintain organized digital client files and records
* Input information into Excel spreadsheets, billing systems,...