Work Hard EverywhereJob Description
Headquarters: Dubai, United Arab Emirates
URL: https://aceventures.ai/
Location: Remote, based in the UAE or Europe. Engagement: full-time independent contractor (own visa and invoicing setup required).
About the role
You will be the right hand to a Dubai-based founder who runs a group of companies in performance marketing and consumer brands and splits his time between Dubai and Europe. Your job is to take every administrative task off his plate, business and personal, so his time goes to decisions and deals rather than logistics.
We are looking for an A player. This is a fast-moving environment with high expectations: priorities change daily, decisions are made quickly, and the standard is that things get done properly the first time. You need to be driven, want to work hard, and take pride in running a tight operation for someone who moves fast.
This is a hands-on, high-trust role. You will handle calendars, travel, bookings, paperwork, payments, vendors and follow-ups across several companies and several countries. You should be the kind of person who closes loops without being chased and notices problems before they land on his desk.
What you will own
Business administration
- Manage calendar and inbox: triage, prioritise, draft replies, schedule and reschedule across time zones
- Prepare, chase and file documents: contracts for signature, invoices, KYC and compliance requests from banks and partners, company renewals (trade licences, visas, insurance)
- Coordinate with accountants, lawyers, banks and agencies; track deadlines so nothing lapses
- Keep shared drives, access lists and company records organised and current
- Take notes in meetings when asked, track action items and follow up with the people responsible
Travel and bookings
- Plan and book flights, hotels, villas, ground transport and restaurants, often on short notice and with changes mid-trip
- Manage loyalty programmes, entry requirements, visas and travel documents
- Coordinate...
URL: https://aceventures.ai/
Location: Remote, based in the UAE or Europe. Engagement: full-time independent contractor (own visa and invoicing setup required).
About the role
You will be the right hand to a Dubai-based founder who runs a group of companies in performance marketing and consumer brands and splits his time between Dubai and Europe. Your job is to take every administrative task off his plate, business and personal, so his time goes to decisions and deals rather than logistics.
We are looking for an A player. This is a fast-moving environment with high expectations: priorities change daily, decisions are made quickly, and the standard is that things get done properly the first time. You need to be driven, want to work hard, and take pride in running a tight operation for someone who moves fast.
This is a hands-on, high-trust role. You will handle calendars, travel, bookings, paperwork, payments, vendors and follow-ups across several companies and several countries. You should be the kind of person who closes loops without being chased and notices problems before they land on his desk.
What you will own
Business administration
- Manage calendar and inbox: triage, prioritise, draft replies, schedule and reschedule across time zones
- Prepare, chase and file documents: contracts for signature, invoices, KYC and compliance requests from banks and partners, company renewals (trade licences, visas, insurance)
- Coordinate with accountants, lawyers, banks and agencies; track deadlines so nothing lapses
- Keep shared drives, access lists and company records organised and current
- Take notes in meetings when asked, track action items and follow up with the people responsible
Travel and bookings
- Plan and book flights, hotels, villas, ground transport and restaurants, often on short notice and with changes mid-trip
- Manage loyalty programmes, entry requirements, visas and travel documents
- Coordinate...