Work Hard EverywhereJob Description
Job description:
Admin Assistant:
About the Role:
TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects.
We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team.
Key Responsibilities:
- Oversee daily administrative tasks, including documentation, filing, and record management.
- Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects.
- Prepare quotations, invoices, and maintain payment records.
- Maintain project documentation, service records, and job files.
- Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers.
- Assist the site team with scheduling, site access arrangements, and client follow-ups.
- Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests.
- Maintain supplier and client databases, contracts, and related documentation.
- Support general office administration, including attendance records and procurement of office and site supplies.
- Prepare basic reports on project progress, service requests, and ongoing jobs.
Requirements:
- Prior experience in the renovation or maintenance industry is essential.
- Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience.
- Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting.
- Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams.
- Proficient in Microsoft Office and comfortable learning...
Admin Assistant:
About the Role:
TIMBERTEK is a Dubai-based wood flooring company specializing in solid wood flooring installation, restoration, maintenance, sanding, and polishing for premium residential and hospitality projects.
We are looking for a proactive and detail-oriented Admin assistant to support our day-to-day operations, coordinate projects, and ensure smooth communication between clients, suppliers, and the internal team.
Key Responsibilities:
- Oversee daily administrative tasks, including documentation, filing, and record management.
- Coordinate schedules between the sales team, site team, and clients for installations, maintenance, and restoration projects.
- Prepare quotations, invoices, and maintain payment records.
- Maintain project documentation, service records, and job files.
- Monitor inventory of flooring materials, finishing products, and tools, and coordinate replenishment with suppliers.
- Assist the site team with scheduling, site access arrangements, and client follow-ups.
- Respond to client enquiries via phone, email, and WhatsApp, and arrange site visits and quotation requests.
- Maintain supplier and client databases, contracts, and related documentation.
- Support general office administration, including attendance records and procurement of office and site supplies.
- Prepare basic reports on project progress, service requests, and ongoing jobs.
Requirements:
- Prior experience in the renovation or maintenance industry is essential.
- Bachelor's degree or diploma in Business Administration or a related field, or equivalent practical experience.
- Minimum 2 years of experience in administration or office coordination, preferably within fit-out, interiors, flooring, maintenance, construction, or contracting.
- Strong organizational skills with the ability to manage multiple tasks and coordinate with clients, suppliers, and site teams.
- Proficient in Microsoft Office and comfortable learning...